Work With Us

Save The Bay is the largest regional organization working to protect and restore San Francisco Bay. Our Oakland-based team mobilizes supporters and partners throughout the region to protect the Bay from pollution and climate change, and to restore crucial shoreline habitat for endangered species and flood protection.

We are always looking for talented and passionate Bay Savers to join our team. To apply for a position at Save The Bay, send your cover letter and resume to jobs@savesfbay.org. Include the position title in the subject line.

Available Positions

Save The Bay Fellows (volunteer positions)
Institutional Philanthropy Associate
Philanthropy Coordinator

 

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Institutional Philanthropy Associate

For more than five decades, Save The Bay has been the leading regional organization working to protect, restore and celebrate San Francisco Bay. We seek a full-time Institutional Philanthropy Associate to execute fundraising activities related to foundations and corporations in a fast-paced environment.

Within the Development team, this role will provide superior customer service to Save The Bay’s institutional donors to help the team achieve ambitious income goals. Responsibilities include coordinating donor communications, ensuring the accuracy and integrity of funder data, providing donor stewardship, and writing quality grant proposals and reports (as assigned by the Director of Institutional Philanthropy). The successful Associate enjoys being part of a dynamic team and working with diverse institutional stakeholders, from corporate partners to private and family foundations, and has a passion for Save The Bay’s programs and mission to protect and restore San Francisco Bay.

This position requires excellent customer service skills, and the ability to communicate effectively and professionally on the phone, via email, and in person. Other important skills include strong database abilities, attention to detail, superior writing and editing skills, excellent time management, and ability to manage multiple projects simultaneously with little oversight. Must feel comfortable with being held accountable to meet firm deadlines. Experience conducting research on funders and helping identify prospects is a huge plus. Occasionally, the Associate is required to represent Save The Bay at events around the Bay Area, including Silicon Valley.

This position reports to the Associate Director of Institutional Philanthropy and works with the Chief Development Officer, Executive Director, and program staff.

Primary Responsibilities:

Grants & Contracts Management and Administration – 60%

• Support organizational portfolio of 100+ institutional donors to reach income goals
• Maintain calendar of grant deadlines, run monthly task reports for solicitors, provide support and follow up
• Conduct donor research, evaluate findings and make recommendations to identify prospects and leads
• Draft and edit grant proposals, reports, letters, blogs, newsletters, and other stewardship communications projects as assigned
• Continually update donor records and maintain institutional files in Salesforce
• Create fundraising reports, list pulls, and other database reports as needed
• Draft budget proposals and coordinate preparation of invoices and budgetary reports with Finance team

Corporate Giving Management – 30%

• Support organizational portfolio of 50+ corporate donors, providing frontline fundraising and administrative support to reach income goals
• Schedule and organize corporate volunteering events in conjunction with Habitat Restoration Team
• Organize outreach and stewardship for annual corporate sponsorship campaigns
• Attend occasional corporate events throughout the Bay Area, as needed

Special Projects – 10%

• Administrative support, and other projects as assigned

Qualifications:

• Two years of relevant experience preferred, including grant writing, working with diverse constituents, varied administrative tasks, and customer service
• Database experience required, Salesforce a plus
• Proficient in Excel, Word, Powerpoint, and Outlook
• Exceptional research, writing, and editing skills
• Demonstrated ability to organize and prioritize work, take initiative, resolve problems, follow through, and ensure objectives are met in a timely manner
• Demonstrated experience meeting deadlines in a fast-paced environment
• Demonstrated ability to work with a wide variety of individuals and in team settings
• Professional demeanor and entrepreneurial spirit, with a sense of humor
• Volunteer and/or events management experience preferred
• Experience with Adobe Spark/Photoshop/Illustrator a bonus
• Able to lift up to 40 pounds
• Clean background check
• Bachelor’s Degree preferred

Compensation & Benefits:

The base starting salary for this position is $47,000, but is negotiable based on experience. Save The Bay offers excellent employee benefits including insurance for medical, dental, vision, and chiropractic services; a 403(b) retirement plan, paid vacation, paid holidays, and sick time.

Save The Bay’s Oakland offices feature an attractive work environment and excellent access to transit. Save The Bay is an equal opportunity employer that strives to recruit and retain an equitable, inclusive, and diverse workforce.

To Apply:

Please email your resume and cover letter to jobs@savesfbay.org with the subject line: Institutional Philanthropy Associate

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Philanthropy Coordinator

For more than five decades, Save The Bay has been the leading regional organization working to protect, restore and celebrate San Francisco Bay. We seek a full-time Philanthropy Coordinator to execute various administrative, fundraising, and communications activities in a fast-paced and top-notch advocacy organization. This role will support the Development and Communications department providing vital donor support for the Development team and essential implementation support for the Marketing & Communications team.

Within the Development team, this role will provide superior customer service to Save The Bay’s individual donors to help the team achieve ambitious income goals. Responsibilities include managing Save The Bay’s gift acknowledgment program, ensuring accuracy and integrity of constituent data in Salesforce, and supporting all fundraising events. This role will deliver donor benefit fulfilment and assist with implementation of collateral projects. The right candidate will gain invaluable fundraising, operations, and non-profit experience working with a highly experienced, affable, and collaborative team.

This is a great position for someone with database experience and attention to detail, who enjoys working quickly and collaboratively, and has an interest in Save The Bay’s programs and mission to protect and restore San Francisco Bay. This position reports to the Individual Philanthropy Manager and will work closely with numerous core staff members on a variety of projects.

Primary Responsibilities:

Development & Organizational Operations – 40%

• Supervise Development Department volunteers and fellows. Ensure a positive office experience and requisite training.
• Participate in the planning and execution of departmental tasks, team meetings, retreats, and other team building activities.
• Serve as point person for Fundraising and Communication team as it pertains to check requests, reimbursements, and other operational duties as needed and assigned
• Maintain Development Team calendar, schedule meetings, and assign facilitators.
  Serve as primary administrative support for all direct mail and digital fundraising efforts, including generating check requests and invoices, along with other tracking and management tools and procedures.
• Serve as lead customer service contact to donors seeking information or needing assistance pertaining to their contribution or event ticket purchases/questions.
• Liaise with the Finance & Administrative team to ensure accurate and timely gift processing and accounting.

Individual Philanthropy – 20%

• Support donor and prospect research through Windfall and other wealth capacity tools.
• In consultation with the Individual Philanthropy team, support and execute stewardship and solicitation mailings and activities for major donors.
• Support all Save The Bay fundraising and outreach events, specifically in the areas of data management and logistics support.
• Support the Events & Outreach Manager for Save The Bay’s annual Bay Day celebration; oversee community partners, refer sponsor prospects, draft content and external communications, and other various tasks to support the event.
• Support the Individual Philanthropy Manager and Events & Outreach Manager with mailings, guest outreach, day-of-event logistics and follow up.
• Support the Sustainer Program including recruitment, gift fulfillment, and cultivation.
• Serve as the project manager for the Annual Report, Save The Bay calendar and other collateral projects as needed.
• Support online fundraising efforts such as peer-to-peer fundraising, email fundraising and marketing, and special appeals.
• Other Duties as assigned.

Gifts Processing & Acknowledgments – 40%

• Manage donor thank you and acknowledgment program both in-house and via our third-party gifts processing vendor. Responsible for the timely production of high-quality acknowledgement letters, communications, and delivery to donors.
• Process in-house credit card donations and reach out to donors when there is an issue pertaining to their contribution.
• Coordinate volunteer and donor thank you calls.

Qualifications:

• Aptitude to rapidly learn and manage entries into Salesforce
• Proficient in Excel, Word, and Outlook
• Exceptional attention to detail and deadlines, high-quality data management, and initiative to improve functions and processes for optimal efficiency
• Demonstrated ability to work with a wide variety of individuals and in team settings
• Entrepreneurial spirit and a sense of humor
• Demonstrated ability to organize and prioritize work, take initiative, resolve problems and follow through and to ensure goals are met in a timely manner
• Strong communication skills
• Energy and enthusiasm for responding and communicating with donors of different backgrounds
• One year of professional administrative or fundraising experience preferred
• Previous development or database experience preferred

Compensation & Benefits:

The base starting salary for this position is $36,000, but is negotiable. Save The Bay offers excellent employee benefits including insurance for medical, dental, vision, and chiropractic services; a 403(b) retirement plan, paid vacation, paid holidays, and sick time.

Save The Bay’s Oakland offices feature an attractive work environment and excellent access to transit. Save The Bay is an equal opportunity employer that strives to recruit and retain an equitable, inclusive, and diverse workforce.

To Apply:

Please email your resume and cover letter to jobs@savesfbay.org with the subject line: Philanthropy Coordinator.

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