Are you interested in working with a tight-knit team of people who care about each other and The Bay? Do you have experience in finance and administration? Would you like to use your business savvy to provide accounting and payroll support to a group of scientists, restoration experts, educators, policy advocates, and support teams who drive our mission? Look no further! Save The Bay is seeking a Staff Accountant. He/She/They will be responsible for the majority of Save The Bay’s day to day accounting tasks, including, processing payroll, recording donations, performing bank reconciliations, and monitoring the general ledger. This position will also assist in higher level accounting assignments, and help enhance business processes to increase efficiencies and effectiveness. We offer a flexible, mostly remote work environment and provide equipment as well as frequent virtual opportunities to connect.

REPORTS TO: Finance and Administrative Manager
SUPERVISES: N/A

Essential Duties and Responsibilities

Accounting

• Record all income and manage financial accounting activities using QuickBooks. Create custom reports and train staff on its use.
• Manage and monitor company credit card use and reconcile credit card statements
• Monitor the general ledger, including but not limited to Accounts Receivable and Accounts Payable
• Manage expense reporting software including uploading transactions, tech troubleshooting, supporting and training staff
• Manage banking including statement reconciliations, and cash flow in accordance to Save The Bay’s investment policy and FDIC insurance limits.
• Perform financial quarterly close tasks, including reconciliation of gifts between Salesforce and QuickBooks, accrual adjustments, and preparation of the profit and loss statement
• Assist F&A Manager with tax returns, annual financial audit, and miscellaneous projects
• Assist with W-2s, 1099s, and other forms with IRS, State and County agencies
• Manage finance-related miscellaneous projects

Human Resources:

• Manage and process semi-monthly payroll using Paylocity; educate staff and answer related questions
• Onboard and train new employees
• Process new hire employee benefit enrollments: health, dental, vision, chiropractic, life, 403(b) plan, FSA, and commuter benefits, along with terminations
• Manage HR-related miscellaneous projects

Administrative and Miscellaneous Support:

• Assist staff with insurance requests (certificates, worker’s comp claims)
• Assist with annual Worker’s Compensation Audit
• Keep Staff Accountant Manual up to date as processes change
• In conjunction with F&A Manager and CFO, train and remind staff on GAAP principles and STB financial policies
• Provide backup for Operations Manager including availability to come to the Oakland office to pick up mail, scan and make deposits as needed

Qualifications and Experience

• Minimum three years’ experience in non-profit accounting, including payroll management
• Minimum of AA degree in Accounting or Finance is preferred or equivalent experience
• Proficiency in QuickBooks, MS Office Suite, CRM (Salesforce preferred), and online payroll platform (Paylocity preferred)
• Strong analytical and financial management skills
• Accuracy is your middle name
• Excellent organizational and time management skills to prioritize work and meet deadlines
• Keen communication skills and a natural desire to support and assist others
• Always handles confidential information with complete discretion
• Ability to work independently
• Pleasant, professional demeanor with a sense of humor
• Background check

Position Logistics

Location: Our work is performed mostly remotely (apart from our Habitat Restoration Staff) with periodic in-person staff and team meetings in our office based in Oakland, CA, and our various restoration sites around the San Francisco Bay Area.

Start Date: The priority deadline for applications is 9/2/2022; Preferred start date is 10/17/2022.

Compensation and Benefits: This is a full-time, non-exempt, 40 hours per week position. The hourly range for this position is $30.00 to $33.00 per hour, based on experience. We offer an excellent benefit package including medical, dental, vision, acupuncture/chiropractic, and life insurance; 12 paid vacation days per year to start, 13-14 paid holidays and 12 days of sick leave per calendar year; 403(b) retirement plan; stipend for working remotely and funds for home office workstation equipment and furniture.

Hiring Timeline (This is our ideal timeline, but it may be subject to changes):

• The deadline for applications is 9/2/2022
• We will review resumes and conduct interviews in September 2022
• Finalists will be invited to submit three references
• We would like to make an offer to a candidate by October 2022 and have the candidate start in October 2022

COVID-19 Policy: All new hires must be fully vaccinated prior to their start of employment unless
they are pre-qualified by HR for exemption.

Save The Bay is an equal opportunity employer. We welcome people of all racial backgrounds, cultural backgrounds, gender expression and sexual orientation to apply. We strongly encourage Black, Indigenous, and People of Color to apply.

How To Apply: This position is open until filled. To apply, please send cover letter and resume to jobs@savesfbay.org. Please make sure to include the position title – Staff Accountant – in the subject line. In the body of the email, please share where you found this job listing.

Save The Bay seeks a Development Coordinator to join our passionate and innovative Development & Communications Team at an exciting time of growth for the organization. The Development Coordinator will play a vital role in fundraising at all giving levels, donor and database management and events. This position will report to the Director of Individual Giving and collaborate with teams across the organization.

Fundraising, Cultivation & Stewardship

• Coordinate and project manage direct mail campaigns including renewals, special appeals, year-end giving, and sustainers.
• Manage print/mail house and direct mail processing vendors to ensure performance, compliance, accuracy and use of current materials.
• Oversee donor thank you and acknowledgment programs in-house and via our third-party gifts processing vendor. Produce high-quality acknowledgement letters, communications, and delivery to donors.
• Support digital fundraising strategies for Giving Tuesday, Bay Day and other integrated and online campaigns
• Steward monthly donors and develop strategies to increase giving and engagement
• Construct and segment mailing and emailing lists for fundraising appeals and outreach; assist in ask strings and other variable data needs.
• Conduct prospect research on all new leads and prepare prospect research reports for individual giving team as needed
• Provide customer service and referrals for donors seeking information or assistance on contributions, events, volunteering or other questions.
• Assist in coordinating and promoting fundraising and organizational-led events.

Database Management

• Responsible for all department-related data entry, processing, report generation, data and trends analysis and overall database integrity.
• Support program teams with Salesforce issues and list purchases related to the C3/C4.
• Manage our CRM integrations including Classy, Apsona, and DonorSearch.
• Create ongoing dashboards that will analyze and track retention and attrition data, along with progress against goals.
• Liaise with the Finance & Administration team to ensure accurate and timely gift processing and accounting.
• Collect and input donor and prospect information into donor database. Ensure accuracy of gift entry and reporting.
• Create and maintain dashboards to track progress toward goals, including donor retention and attrition.

Administrative & Other

• Serve as the point person for the department as it pertains to check requests, reimbursements, and other operational duties as needed and assigned.
• Help submit and track departmental expenses and assist the Director of Individual Giving with quarter close and budget tracking.
• Participate in the planning and execution of departmental tasks, team meetings, retreats, and other team-building activities.
• Work collaboratively across our various departments to brainstorm ideas to improve processes and use creative problem-solving stills to provide fixes to pain points.

Qualifications

• Familiarity with development processes: donor identification, qualification, cultivation, solicitation and stewardship.
• Ability to work effectively across cultures; demonstrated commitment to learning, communicating and working respectfully with people who are different from themselves.
• Highly organized, self-starters with good interpersonal, problem-solving and analytical skills.
• Advanced computer skills with MS Office (Word, Excel, PowerPoint).
• Database knowledge and experience, Salesforce preferred
• Excellent attention to detail and ability to meet deadlines.
• Willingness to learn fundraising principles and practices and to embrace new ideas
• Ability to work additional hours and weekends when donor events are taking place.
• Minimum of two year’s experience and/or training, or equivalent combination of education and experience in development services functions and office management experience.
• Ability to embrace the mission, vision, and values of Save The Bay
• Clean background check

Salary Range

The salary range for this position is $60K to $65K, plus full benefits.

To Apply

To apply, please send a cover letter and resume to jobs@savesfbay.org. Please make sure to include the position title – Development Coordinator – [your last name] – in the subject line. In the body of your email, please include how you heard about this position.

Save The Bay strives to recruit and retain a diverse community of people with many skills and talents. We seek candidates whose experience and/or community service have prepared them to contribute to our commitment to diversity, respect, integrity, excellence, and professionalism. Save The Bay is an equal opportunity employer.

Save The Bay seeks a Policy Associate to support the organization’s advocacy for a resilient and equitable Bay Area and a healthy San Francisco Bay. The Policy Associate utilizes advocacy and conducts policy research to improve regional climate resilience along the shoreline and within communities; reduce trash and other pollution in the Bay; and encourage the development of sustainable transit and affordable housing throughout the region. The work schedule for this position will be forty hours per week with flexibility to modify schedules as needed.
REPORTS TO: Policy Manager

Essential Duties and Responsibilities

• Assist with research and outreach to build Save The Bay’s strategy to advance sea level rise resilience policies and projects across the region.
• Support efforts to enforce Clean Water Act requirements on cities, Caltrans, and other jurisdictions to regulate trash flows into the Bay from stormwater and other direct discharge sources. Analyze agency budgets and reports, craft compelling social media campaigns, and deliver public testimony.
• Collaborate with Policy and Communications staff to develop social media content to support Policy priorities and improve digital engagement.
• Other responsibilities as assigned, including potentially efforts to ensure that general plans, climate action plans, and local hazard mitigation plans incorporate nature-based adaptation and advance equity within communities.

Qualifications and Experience

Required

• Excellent writing, research, editing, and public speaking skills
• Demonstrated initiative, creativity, and collaborative work style
• Proven ability to work independently and collaborate effectively with colleagues
• Computer proficiency with Windows, Microsoft Office applications, internet research applications.
• Ability to attend occasional evening/weekend meetings and events
• Passion for Save The Bay’s mission

Preferred

• Knowledge of environmental policy
• Familiarity with Bay ecology and issues
• Experience working effectively with elected and agency officials, community leaders, environmental activists, and diverse groups of other stakeholders

Position Logistics

Location: Our work is performed mostly remotely (apart from our Habitat Restoration Staff) with periodic in-person staff and team meetings in our office based in Oakland, CA, and our various restoration sites around the San Francisco Bay Area.

Start Date: The priority deadline for applications is 8/5/2022; Preferred start date is 9/1/2022.

Compensation and Benefits: This is a full-time, non-exempt, 40 hours per week position. The hourly rate for this position is $25/hour. We offer an excellent benefit package including medical, dental, vision, acupuncture/chiropractic, and life insurance; 12 paid vacation days per year to start, 13-14 paid holidays and 12 days of sick leave per calendar year; 403(b) retirement plan; stipend for working remotely and funds for home office workstation equipment and furniture.

Hiring Timeline (This is our ideal timeline, but it may be subject to changes):

• The deadline for applications is 8/5/2022
• We will review resumes and conduct interviews in August 2022
• Finalists will be invited to submit three references
• We would like to make an offer to a candidate by 8/30/2022 and have the candidate start in September

COVID-19 Policy: All new hires must be fully vaccinated prior to their start of employment unless they are pre-qualified by HR for exemption.

Save The Bay is an equal opportunity employer. We welcome people of all racial backgrounds, cultural backgrounds, gender expression and sexual orientation to apply. We strongly encourage Black, Indigenous, and People of Color to apply.

To Apply: This position is open until filled. To apply, please send cover letter and resume to jobs@savesfbay.org. Please make sure to include the position title – Policy Associate – in the subject line. In the body of the email, please share where you found this job listing.

Save The Bay’s Habitat Restoration Nursery Fellowship provides valuable exposure to skills in native plant nursery management and restoration ecology. The Habitat Restoration Nursery Fellow primarily works in our native plant nurseries, gaining experience in propagating transition zone native species, seed and division collection, and integrated pest management. They also assist the Habitat Restoration Team at our restoration sites around the bay with invasive removal, monitoring, and outplanting.

Job Responsibilities

• Support the Nursery Manager in plant propagation tasks at Save The Bay’s 5 propagation sites (Palo Alto, San Lorenzo, Novato, Menlo Park, and Oakland), including seed sowing, transplanting, divisions, pruning, and culling.
• Assist in nursery maintenance projects, including, but not limited to, construction, irrigation, weeding, and organization.
• Participate in seed collection.
• Join staff-only workdays. Projects include: site maintenance, outplanting, native seed and division collection, invasive species removal, and monitoring.
• Assist Nursery Manager with our community-based volunteer programs at our restoration sites and native plant nurseries (dependent on Covid-19 restrictions).
• Clean and weigh seed collections and update seed collection inventory
• Data entry on seed collections and propagation tasks

Qualifications and Requirements

• Interest in plant species native to the Bay Area and/or in nursery operations
• Interest in San Francisco Bay environmental issues and enthusiasm for Save The Bay’s mission and programs
• Minimum commitment of approximately 20 hours a week for 6 months with possibility of extension
• Interest in leading diverse populations in nursery and habitat restoration activities.
• Enthusiasm and desire to engage in DEIA work (Diversity, Equity, Inclusivity and Accessibility) as it relates to Habitat Restoration.
• Ability to complete administrative and computer-related tasks remotely. Save The Bay operates without a central office location. All staff and fellows work from home.
• Detail-oriented, with strong communication and organizational skills
• Ability to complete tasks independently and work well in a team
• Flexibility with changing schedules and plans, responsive to several channels of communication (texting, phone, email)
• Ability to work in the field in inclement weather conditions
• Ability to lift at least 40lbs, work in physically active environment
• Active participation and adherence to Covid-19 guidelines.
• Clean background check

Driving Requirements

• Due to Covid-19, fellows must have access to a car they can use to drive to work sites around the Bay (Oakland, Hayward, Novato, Palo Alto, and Redwood City). Commute times may be up to three hours throughout a day but are considered part of the 8 hour work day.
• Current California driver’s license and clean driving record required

Work Environment and Values

We welcome people of all cultural backgrounds, gender expression and sexual orientation to apply and thrive with our growing team. Save The Bay is an equal opportunity employer that strives to recruit a diverse workforce and provide an equitable, and inclusive workplace for all.
All 25 Save The Bay employees are working remotely during the current health pandemic, aside from habitat restoration field work. We offer a flexible, virtual work environment and provide equipment, training and frequent virtual opportunities to connect. COVID-19 Vaccination is required for all employees unless they have an approved exemption.

Please review the Fellowship Program to find information regarding application periods. 

To apply, please send cover letter and resume to jobs AT savesfbay DOT org. Please include the position title in the subject line. Applications will be accepted on a rolling basis.

Save The Bay is seeking committed board candidates looking to join a dynamic and diverse group of individuals as part of the organization's governing body. Board members guide Save The Bay’s pursuit of its crucial mission and continue to build its impact and sustainability for the future.

This is an extraordinary opportunity for an individual who is passionate and looking to make a lasting impact. Save The Bay’s Board of Directors is composed of people of diverse backgrounds, including environmental scientists, legal experts, policy makers, teachers, financial consultants, sustainability specialists, business leaders and software engineers.

The Board oversees the Executive Director who leads the staff, program and operations.

Leadership, Oversight and Governance

• Hire, supervise, evaluate and advise the Executive Director in managing the organization and implementing Save The Bay’s strategic plan.
• Approve annual budgets, audit finances, and approve other business, fiduciary and legal decisions
• Attend and participate in board meetings; review agenda and supporting materials prior to each meeting
• Represent Save The Bay as an active and enthusiastic ambassador, promoting the importance of our work for the Bay and Bay Area communities
• Assist in recruiting prospective board members and new constituents
• Take on additional assignments as needed to support the organization

Fundraising

• Consider making Save The Bay one of your philanthropic priorities
• Give or raise at least $10,000 per year to support the organizations work
• Identify potential new donors within your personal networks
• Help donors understand the impact of their donations by connecting gifts to goals or the greater mission of Save The Bay
• Support a more personal cultivation and stewardship experience with phone calls, letters or emails.

Board Terms & Participation

• Serve a three-year term with eligibility for re-appointments
• Attend Save The Bay events, both public and private.

Qualifications

• A commitment to our mission to protect and restore San Francisco Bay for people and wildlife
• Ability to work effectively across cultures and demonstrate a commitment to learning, communicating, and working respectfully with people who are different from yourself.
• Strong sense of connection to the Bay
• Willingness to embrace the responsibilities that come with being a part of Save The Bay’s Board of Directors